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Event Services Manager



Posted on Thursday, July 27, 2023

About Us:

Datacor is the leading provider of software solutions, including ERP, CRM, Asset Tracking, Simulation and Formulation, to the process manufacturing space. We are on a mission to better equip the industry with software solutions and move it forward by building thoughtful, intuitive products that solve our customers’ most difficult problems.

We are passionate about serving our customers and helping them use data as a competitive advantage. Our customers make products that extend and sustain lives by sanitizing, fertilizing, beautifying, cleaning, and recycling the world we live in. We at Datacor help our customers make those products you use every day more safely, cost effectively and more efficiently through our technology platforms and applications.

The Role:

Our marketing team is seeking an Event Services Manager to support a variety of experiential marketing initiatives, including in-person and digital meetings, user conferences, webinars, and internal events. You will also manage trade show scheduling and participation across all business units. The Event Services Manager will report to the Head of Marketing and collaborate with cross-functional teams including sales, product management, human resources, and accounting.

General Events Planning Responsibilities:

  • Lead and provide general oversight of all conferences, meetings, and other events (pre-planning, onsite execution, and post-event wrap up), as assigned by Head of Marketing.
  • RFP (request for proposal) creation, monitoring, reporting and administration.
  • Perform site searches, provide recommendations, and negotiate hotel contracts.
  • Produce event specifications and manage vendors for all aspects of events including session planning, conference online registration, hotel reservation lists, food and beverage options, AV requirements, setup, transportation, entertainment, etc.
  • Assist in financial management including budget creation, as well as monitoring revenue and expense performance.
  • Develop and maintain partnerships with various suppliers.
  • Collaborate with the creative team on messaging, design and event experience; track and manage pre- and post-event engagement.
  • Contribute effective ideas to strategic planning and analysis processes.
  • Assume planning responsibilities for regional staff meetings in addition to conference planning.

Tradeshow Responsibilities:

  • Manage tradeshow schedule across business units.
  • Facilitate all strategic, logistical, and operational planning and management of booth asset allocation and placement, and sponsorship fulfillment as applicable. This includes but is not limited to booth registration, shipping logistics, attendee registration, etc.
  • Collaborate with other marketing functions such as partner marketing, product marketing, customer advocacy, PR to drive successful customer engagement and market awareness.
  • Lead pre- and post-event meetings to communicate and align on planning elements with relevant stakeholders (Marketing, Product Management, etc.) and debrief to incorporate learnings for future best practices.


  • Bachelor's degree in Marketing, Hospitality, or a related field or relevant experience
  • 1-2 years of experience in event planning
  • Strong organizational and project management skills with an attention to detail
  • Strong communication skills and the ability to collaborate effectively with cross-functional teams and external vendors
  • Certified Meeting Professional (CMP) certification preferred

This is a remote position with preference for candidates based on the East Coast.

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